Careers

Role Position: Administration & Finance Officer
Hours: Part time, 30hrs per week – Mon – Fri 9am -3pm
Reporting To: Business Development Manager
Salary: $30.00 – $40.00 per hr PLUS super – negotiable based on skills

General Role Description
The Earthworker Energy Manufacturing Cooperative (EEMC) manufactures, sells and installs premium solar and heat
pump hot water products for households, trade and commercial customers.
We are seeking a Sales and Marketing Manager to manage the Co-operative’s day-to-day bookkeeping, financial
administration, and general office administration, providing support in sales, marketing and business management.
EEMC is a Social Enterprise that is run collectively by its workers. We are seeking someone who supports cooperative
values and the principle of workplace democracy, and is willing to play an active role in helping to build our cooperative.

Duties and Responsibilities

The role has several key focus areas of work as follows: 

Bookkeeping & Finance

● Daily financial administration:
○ Process accounts payable, receivable, and routine financial transactions
○ Reconcile accounts, preparing reports, and supporting budget activities
● Run weekly payroll processes, PAYG, Tax, Super etc.
● Engage with accountant as required to ensure accounting & tax compliance
● Manage relationships with vendors and suppliers, coordinate with Business Management team to ensure items
are billed, invoiced and paid on time 

Sales & Business Support

● Provide customer service and ‘front of house’ management for incoming phone calls & office visitors.
● Assist Sales & Business Management with quoting customers, marketing and maintaining social media.
● Provide administrative support to Sales & Business Management in creating and maintaining documents,
procedures & systems for efficient business operations.
● Manage government rebate processing & compliance for hot water system installations – including Solar
Victoria, VEU and STC rebate programs.
● Update and maintain Weekly Production Schedule in partnership with Sales & Production teams. 

Administrative Duties 

● Manage business procurement, deliveries, equipment, and office tasks
● Provide general support to visitors and answer incoming calls
● Maintain records, databases, filing systems, and business documentation, including product serial numbers
● Ensure record keeping systems are current and effective. Design and implement new systems where required
● Monitor and maintain office supplies inventory, including the review and approval of new purchases
● Ensure security, integrity and confidentiality of data

● Help ensure administrative compliance with Watermark, Electrical Safety, Rebate and other relevant programs
● Coordinate IT office equipment as required 

Skills & Experience 

The role requires an experienced person who is capable and confident in handling a wide range of administrative tasks,
and able to work independently. The person operating in this role must be well organized, flexible and enjoy the
administrative challenges of supporting a cooperative of diverse people.

The cooperative would like a person with a proven track record of achieving budgetary objectives, managing multiple
stakeholders and priorities and supporting strong cohesive teams that are able to achieve their objectives. The person
operating in this role should have the following skills and experience:

● 3 – 5 years’ experience working with a small team in a similar role
● 3 to 5 years experience in developing and managing successful business Quality Systems, Occupational Health
& Safety, and policies and procedures, proficiency with sales management and finance software (ie Xero).
● Proven office management, administrative or assistant experience
● Knowledge of office management responsibilities, systems and procedures
● Excellent time management skills and ability to multi-task and prioritise work
● Attention to detail and problem-solving skills
● Excellent written and verbal communication skills
● Strong organizational and planning skills
● Knowledge of accounting, data and administrative management practices and procedures
● Knowledge of human resources management practices and procedures
● Knowledge of business and management principles
● Computer skills and knowledge of MS office software package
● Manufacturing industry experience – preferred, but not essential
● Marketing and advertising experience – preferred, but not essential

Personal Attributes 

● An innovative forward thinker who is motivated to help the Cooperative succeed and flourish
● Have excellent professional communication, teamwork, interpersonal, problem solving, presentation,
organisational skills and personal integrity
● Able to communicate effectively, respect others, be self-motivated and able to work independently as required.
● Valid drivers license and ability to travel regularly to events and workshops.
● A commitment to the principles and practices of trade unions and worker cooperatives, including a willingness
to take on the benefits and responsibilities of being a worker-owner in a cooperative business.

Applications to – gareth@earthworkerenergy.coop by COB 7/8/2026